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Submitting Transcripts and Other Documents – Graduate Students

The Cal Poly Admissions Office will need transcripts and other supporting documents as outlined below during both the application period and in order to certify your enrollment and allow you to register for classes.

When to Submit Transcripts

Graduate applicants must send official transcripts (from degree granting institution), including work in progress course work by the application deadline. Transcripts must be sent directly from your former institution.

Once selected, Cal Poly will also need your final transcripts that includes your graduation date as soon as possible in order to certify your enrollment and allow you to register for classes.

International Transcripts

If any of your education was completed outside of the U.S. and the transcript is not in English, your official transcripts must be submitted in the native language accompanied by a certified English translation. The translator must be certified by one of the following:

  • Institute for International Education (IIE)
  • United States embassy or consulate

International transcripts may also need an independent evaluation of the international credentials . If this is required, you must pay the cost of the evaluation.

How to Submit Transcripts

Cal Poly will accept electronic transcripts via the following:

  • Parchment
  • Docufide
  • Naviance
  • National Student Clearing House
  • eScript-Safe
  • Military Services
  • Scoir

If your institution provides certified electronic transcripts through another service, have those transcripts sent directly from your institution to [email protected].

You may also send official transcripts by mail to:

Cal Poly
Transcript Processing
MC 1001
1 Grand Avenue
San Luis Obispo, CA 93407

Submitting GRE Scores

If your program requires you to complete the GRE General Test, have your test scores (Quantitative, Verbal, & Writing) sent directly to Cal Poly (Institutional Code 4038).

Your test scores must be received by Cal Poly by your program’s application deadline.

Submitting Letters of Recommendation

All letters of recommendation (as applicable) must be submitted directly through the Cal State Apply application.

Submitting Resume/CV

All resumes/CVs (as applicable) must be submitted directly through the Cal State Apply application.